Task Force Leadership Conference Call Minutes
From April 22, 2004:
(Download
in Adobe PDF format)
Participants:
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Tom Parker (TF Chair), BART
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Chung Chung Tam (Fin Mgmt Chair), CTA
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Greg Garback (Spec. Ind. Liaison), WMATA
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Dave Phelps, APTA
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Henry Rosen (Fare Media Chair), PATH
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Leisa Moniz, Volpe
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Carol Wise (Ops Chair), COTA
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Tim Weisenberger, Volpe
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Tim Weisenberger did the roll call. There were no comments to the 2-26-04
meeting minutes.
Goals and Objectives:
Tom Parker stated that the goals for the call were to get an IP Policy update,
hear Committee reports and a report of IAB coordination activities, discuss
a leadership meeting in coordination with the APTA Rail Transit Conference
in Miami, discuss the budget, and briefly touch on the future testing, certification
and maintenance of the UTFS specifications.
IP Policy Update
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APTA has been engaged in resolving comments made by S&B and
ERG.
It is hopes that the recirculation ballot will be issued to the
Task Force balloting group by COB Apr 30.
APTA will work with Tom Margro (Steering Committee leader) to develop
letter to be used as email distributing the ballot.
Action Item: Dave P. will generate a written plan of action for
the recirc ballot by COB Apr 30.
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Dave P. reported that the APTA has been engaged in resolving comments
to the policy with ERG and S&B. Dave believes that accommodations
made to S&B to resolve their comments will be in agreement with
accommodation of comments by Cubic and ERG.
Kristen O’Grady is drafting revisions currently. Dave is confident
that the policy can be distributed for recirculation ballot to the Task
Force balloting group by COB Apr 30. Dave stated that the ballot can
be complete by the June 6 Rail CEO mtg.
Tom Parker suggested that APTA engage Cubic and ERG to ensure they
are fine with any edits to the policy prior to issuing a ballot.
Tim asked what the steps were to ensure ballots were returned on time.
He suggested a phone campaign and/or a teleconference to answer questions.
Dave replied that he anticipated Tony Koneski and Task force leaders
engage balloting agencies to encourage response. Tom parker suggested
a letter to the balloting group from Tom Margro. Dave suggested Tony
K. work on this with Tom M. and felt this could be the body of the email
distributing the ballot.
Dave received an action item of a written outline of the plan of action
to ensure a successful ballot.
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Committee Reports
Fare Media Committee- Henry Rosen
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The Fare Media Committee next meets on May 10
The "Trends" document approved and should be submitted
to APTA.
Action Item: Tim W. to follow up on this issue.
The "Farecard Procurement Procedures" document is in final
comment resolution and will potentially be complete by the May 10 Committee
meeting.
The Magnetics WG is in the process of approving the ISO 15457 standard
a s a baseline for their document. Data elements must be developed.
The next meeting is the week of Apr 26.
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Henry reported that the next Fare Media Committee meeting would be
May 10.
The Research WG "Trends" document was approved and is in
the process of being sent to APTA for final edit and publishing. Tim
received an action item to follow up on this issue and ensure APTA has
the final draft.
The Procedural WG "Farecard Procurement Procedures" document
is in final comment resolution. Tim W., Paula F., and Kevin F. met in
NYC to begin resolution. Paula took on the task of finalizing comments.
Tim is hopeful that the edits can be resolved by the May 10 committee
call and will engage Paula to discuss this.
Finally the Magnetic WG is in the process of approving the use of the
ISO 15457 standard as a baseline for their document. Data elements must
be developed. The next meeting is the week of Apr 26.
Dave P. was asked the status of the Business Issues doc. He replied
that the Business Issues doc was to be distributed back to the committee
and WG leaders by COB Apr 22 and edits must be resolved
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Financial Management Committee- Chung-Chung Tam
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The work package teams will meet April and May.
Work Package progress:
- WP1- Meeting May 11 in LA. Using RIS document and making changes
as necessary
- WP3- Meeting Apr 28 in DC. Deliverable schedule slipping due
to lack of worker availability.
- WP4- Meeting May 12 in LA. Booz contract believed to be expired.
APTA will work with Booz to resolve.
WP2 needs a leader. Tam suggested nominating Al Chan of Booz Allen.
Action Item: Tom Parker will follow up on this issue.
Action Item: Tim W. will engage David deKozan and schedule a teleconference
regarding glossary coordination.
Action Item: C. Tam will contact Al Chan and instruct him to work
with the APTA contract manager and also instruct him to forward ERG
comments regarding Translink document to APTA.
Action Item: Greg G. will talk with APTA about issues regarding
sharing of source documents with APTA.
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Tam reported that the Work Package 1 &2 teams will meet in LA on
May 11 &12. Wp3 will meet in DC on Apr 28.
WP 1 & 4 are making good progress. WP3 team is not progressing
as well due to lack of time available of workers. Tam stated that glossary
definitions must be coordinated. David deKozan was to schedule a conference
call to discuss. Tim took on the action item of scheduling this call.
Tam noted a major issue with the Booz Allen contract. It may be expired.
Dave stated that Al Chan, the Booz rep must contact the contract manager
(this appears on the contract). He stated that any issues with the contract
should immediately be brought up to the APTA contract manager, not the
committee leaders. Several noted that it seems unlikely that there would
be a expiration date based on the anticipated term of work to be performed.
But if an extension is needed, it is an issue for the contract manager.
Tam will contact Al and instruct him to call the contract manager.
Another issue Tam raised is that Booz believes that several key documents
cannot be used until APTA has an IP Policy in place. The consensus was
that Booz should move ahead with what they have even with the lack of
an IP Policy.
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Operations Committee: Carol Wise
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RFP for consulting project complete and in Tom Peacock’s hands at
APTA.
Contract is for $75,000 and 24 weeks.
The contract will not exceed $75,000 and the schedule is 24 weeks.
Steering committee will begin working on its 2 tasks,
- Develop an AFC model
- Work on funding needs indicated in the model. Neil Poling will
lead this task.
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Carol reported that the Operations Steering Committee has submitted
an RFP for consulting work to Tom Peacock at APTA. He made some suggested
changes and these were included and the RFP resent to Tom. Carol will
work with Tom on the issue. The contract is estimated at $75K and 24
weeks. Tom Parker asked the group if they had any objections to the
RFP. None were stated.
The Steering Committee will begin their 2 tasks.
- Develop an AFC model
- Work on funding needs indicated in the model. Neil Poling will lead
this task.
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IAB Coordination Report- Greg Garback
Greg reported that this is an ongoing task. He has made 2 presentations to
the feds:
- Mar presentation to the Smart Card Project Managers Committee
- Interagency Advisory Board (IAB) meeting.
They were willing to coordinate with the UTFS program, as they want to work
with transit as an application on their credentials. They agreed to a formal
link between the groups. This is still TBD however. Greg asked how the group
wanted to move forward on this. Tom Parker stated:
- Formal Consummation: a letter from APTA to IAB stating the desire to work
together.
- Ask if we can fit into their structure or create a group.
Greg stated that the second point was discussed. He also pointed out that
the IAB has more smart card knowledge than APTA does and they are looking
for information on the transit vertical market.
Tim was given the action item to draft a letter for APTA and submit it
to Greg, Tom Parker, Tom Peacock and Dave Phelps. The next step suggested
was a conference call with Tony K. to flesh out how we can work together with
IAB.
Task Force Leadership Meeting in Miami
Tom Parker stated that he wants to have a leadership meeting in coordination
with the Rail transit Conference in Miami June 6-9. Dave stated that the only
time he could reserve was a 7-9 AM breakfast meeting. Tim suggested that perhaps
Miami Dade County Transit could host. Tom suggested that the week of the conference
didn’t work but perhaps Friday, June 4 would work. The group reached consensus
on this time. Tim took on the action item of sending an email to the leadership
group to ask availability for a meeting Friday, June 4 before the conference.
It was suggested that a noon start time would allow people to travel in that
day. Potential agenda items for the meeting:
- Committee reports
- Program budget
- Andre Ampelas presentation; coordination with CEN/ISO/ITSO/Calypso
- Rail CEO Steering Committee report
UTFS Specifications Testing
There was a very brief discussion. Tim was given the action item of creating
a problem statement and distributing to the leadership group.
Budget
Tim covered the budget snapshot he sent to the group. This snapshot was intended
to show that the program has some budget issues in that we are using more
meeting and travel reimbursement funds than budgeted and that the Operations
Committee RFP is $75K while only $40K was budgeted. These overages result
in a significant budget shortfall. Tim and Dave noted that there would be
a $2000 assessment of the Rail CEO Steering Committee members that should
bring in approximately $60K, which brings the budget closer to balance. Tim
wanted to simply bring the subject up and table it for further discussion.
Tom Parker stated that he wants Tom Peacock to distribute a monthly budget
summary.
Action Items
- Dave P.- Develop a written action plan for collection of IP Policy
recirculation ballots and send to leadership by COB 4/30
- Tom Peacock- Compile a budget snapshot of actual expenses and
remaining funds ASAP and send to Tim for distribution to the TF leadership
- Tom Peacock- Ongoing action item of providing a monthly budget
update to the TF leadership
- Tim W.- Send
email to TF leadership to request availability for a meeting on June 4
in Miami (Complete)
- Tim W.- Contact David deKosan and arrange
for conference call regarding Program Glossary by COB 4/23 (Complete)
- Tim W.- Vet the final draft of the "Farecard Procurement Procedures"
doc through APTA legal staff when complete
- Tim W.- Ensure APTA has final, approved version of the "Trends"
doc for final edit/publication
- Tim W.- Draft a letter of understanding from APTA to IAB regarding
ongoing coordination between the programs and submit to APTA, Greg G.
and Tom Parker
- Tim W.- Draft problem statement of the need for testing, development
and certification of UTFS specifications for use in discussion on next
leadership call (by COB Monday, May 10)
- C. Tam and Greg G.- Speak about potential issue with WMATA providing
SIRS doc to the WP4 scoping study.
- C. Tam- Contact Al Chan to inform him to speak with the APTA
contract manager to resolve contract issues. (Note:
I have emailed Al and APTA PMs and Legal to raise the issue to them).
- Carol W. and Tom Parker- Work together to ensure Ops RFP is
final and in APTA's hands
Next Meeting
The next leadership meeting will be held Thursday, May 13 at 12:00 Noon
Eastern Time.
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